Wedding video invitation with RSVP: what goes where

A wedding video invitation with RSVP is your invitation film shared as a web page, with a reply form, directions and the day's schedule under the video. Guests watch the video, then say whether they're coming, who they're bringing and what they'd like to eat, all from one link. The video sets the mood, and the page holds the details guests need to act on.

What should go in a wedding invitation video?

Keep the video short and about the two of you. Under a minute is plenty for most guests, and many will watch it on a phone with the sound off.

A good wedding invite video usually shows:

• Your names, written large enough to read on a phone
• The date and the town or city
• The venue name, if guests will know the place
• A closing line such as "Details and RSVP below"

If most guests will open it on a phone, export it in vertical format. A vertical video fills the screen without black bars.

What should go on the page around the video?

Anything a guest needs to copy, tap or plan around belongs in page text. Small print in a moving video is hard to read and easy to miss.

If the ceremony and reception are in different places, add them as separate events on the same link. Each one gets its own venue and its own directions. The same works for a welcome dinner the night before or a brunch the morning after.

You can add tap-to-call buttons with names, so guests can ring the best man or your planner on the day. A gallery holds your engagement photos, and the Wishes Wall is included for guests who want to leave a message.

UK couples often invite some guests to the evening reception only. Our evening wedding invitation wording guide covers how to word that clearly.

How do guests RSVP to a wedding video invitation?

They open the link in their phone browser. There is no app and no account. After the video they fill in the form with their name. You choose whether to also ask for a WhatsApp number and dietary notes, and you can add up to two questions of your own.

Every reply appears on your dashboard, and you can export the list for your caterer, your seating plan or your planner. 100 replies are included, and extra replies are a one-time add-on. Ask for one reply per couple or family, and 100 replies stretches a long way.

How do I ask about meal choices on the RSVP?

Use one of your two questions for the meal. How you set it up depends on who each reply covers.

If every reply is from one person, a choice question works well: "Main course: beef, salmon or mushroom risotto." If a reply covers a couple or a family, use a short text question so each person can be named: "Main course for each guest (beef, salmon or mushroom risotto)."

Keep the dietary notes field switched on either way. That's where guests tell you about allergies, celiac disease, vegan or halal meals and anything else the kitchen needs to know. Send the exported list to your caterer before final numbers are due.

In the UK the main meal is usually called the wedding breakfast, so use the word your guests expect.

How do I handle plus-ones on the RSVP?

Decide your plus-one rule before the invitations go out. Then make it clear in the message you send and in the question you ask.

Use your second question for this. A yes or no works when only some guests have a plus-one: "Will you be bringing your named guest?" A number question works better for families: "How many people in your party, including you?" Between the meal and the plus-one question you have used both custom questions, which covers what most weddings need.

Check the replies against your guest list on the dashboard. If someone adds a guest you didn't invite, send a short, kind message soon instead of waiting for the day.

When should the wedding RSVP deadline be?

Many couples send invitations six to eight weeks before the wedding and ask for replies three to four weeks before. Your caterer and venue will give you a date for final numbers, so set your RSVP deadline a week or two ahead of theirs. That leaves time to chase anyone who hasn't replied. For wording to chase late replies, see our guide to wedding RSVP reminders.

Put the reply by date on the page and in the message you send. If it only appears in the video, people will miss it.

How do I set up a wedding video invitation with RSVP?

1. 01Upload the video Add the MP4 from your videographer, designer or editing app.
2. 02Add the details and events Enter the ceremony, reception and any other events, each with its venue pinned on the map.
3. 03Pick a theme Choose a wedding theme for the page around your video. The video itself is never changed.
4. 04Set your questions Turn on dietary notes and add your meal and plus-one questions.
5. 05Test, then share Publish, send a test reply, then share the link by text, email or WhatsApp.

You can browse wedding designs on the themes page before you start.